Subject: GEA Newsletter #01 Jan. 09, 2023

Newsletter #01 January 09, 2023

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EMPLOYMENT LAW NEWS

HRDive.com Brief

EEOC: Company settles ADA suit over

refusing remote work for employee at risk for COVID 19


Published Jan. 3, 2023

By Laurel Kalser Contributor

Dive Brief:

  • A facility management company agreed to pay $47,500 to settle a U.S. Equal Employment Opportunity Commission lawsuit alleging that it refused to let a disabled employee at high risk for catching COVID-19 work part-time from home, in violation of the Americans with Disabilities Act, the agency announced Dec. 20 (EEOC v. ISS Facility Services, Inc., No. 21-0378 (N.D. Ga. Sept. 7, 2021)).

  • The employee worked at a manufacturing plant in Georgia, according to court documents. Per the complaint, in March 2020, she was diagnosed with hypertension and obstructive lung disease, which caused her frequent coughing episodes and shortness of breath. From March to June 2020, due to COVID-19, employees worked on rotating schedules, one day at the plant and four days at home. After the company required them to return to the plant five days a week, the employee asked to work from home two days a week and for frequent breaks when she worked on-site, the EEOC alleged. She submitted documentation that her severe bouts with pulmonary disease put her at high risk for contracting COVID-19, particularly because she had close contact with many employees and often shared a desk with co-workers, the complaint alleged.

  • The company denied the employee’s request, even though it allegedly let others in similar positions work from home, the EEOC said. Citing performance problems, the company fired her several weeks later, according to the complaint. The EEOC sued it for violating the ADA by denying her a reasonable accommodation and for firing her because of her disability and because she requested an accommodation. Under a two-year consent decree, in addition to paying the $47,500, the company will allow the EEOC to monitor how it handles future accommodation requests, the announcement said.....Continue Reading >>>



Constangy.com News & Analysis

COVID testing requirement for travelers from China starts tomorrow

By Will Krasnow / Boston Office

posted 01.04.23


Effective 12:01 a.m. Eastern Time on Thursday, most air travelers from the People’s Republic of China coming to the United States (directly or indirectly) will have to present proof of a negative test for COVID-19 before being allowed to board their flights. According to the U.S. Centers for Disease Control and Prevention, the testing requirement is being reinstated because of “the surge in COVID-19 cases in the PRC” and also because of a lack of adequate scientific data about the surge.


The specifics of the CDC announcement are as follows:


  • A negative COVID test, or documentation of recovery from COVID (in the circumstances defined below), will be required for all air passengers two years old and older (regardless of nationality and vaccination status) who are boarding flights to the United States from the PRC, its Special Administrative Regions of Hong Kong, and Macau.

  • This testing requirement applies not only to direct flights to the United States originating from the PRC, but also “to persons traveling from the PRC via third-country transit and passengers connecting through the United States onward to further destinations.”

  • The requirement has been extended to flights into the United States from three transit hubs outside the PRC that handle “the overwhelming majority of passengers with travel originating in the PRC and the Special Administrative Regions.” The hubs are Incheon International Airport in Seoul, Toronto Pearson International Airport, and Vancouver International Airport. Travelers from these airports “will be required to provide a negative COVID-19 test” taken no earlier than two days before departure if they have been in the PRC at any time during the 10 days before departure.

  • The COVID test (such as a PCR or antigen self-test) must be “administered and monitored by a telehealth service or licensed provider and authorized by the [U.S.] Food and Drug Administration or the relevant national authority.”

  • Documentation of recovery from COVID, in lieu of a negative test, can be provided by passengers who tested positive more than 10 days before their flights.


Airlines are responsible for confirming the negative test result or documentation of recovery for all passengers before they board the flights.


In addition to this limited reinstatement of the COVID testing requirement, all foreign nationals traveling by air to the United States (other than lawful permanent residents of the United States) must provide proof that they have been fully vaccinated against COVID-19. Limited exceptions apply.


U.S. suspends or cancels visa appointments and most consular services in PRC


In addition to the testing requirement, the U.S. Mission (Embassy and Consulates) in the PRC recently announced that it is cancelling or suspending all regularly scheduled visa appointments at the U.S. Embassy in Beijing and the other Consulates General. That obviously will cause significant hardship and delays for immigrant and nonimmigrant visa applicants in the PRC and will prevent employment visa applicants from starting or continuing their employment in the United States.


One possible option for applicants from the PRC is to determine whether they can file for a visa at a different U.S. Embassy or Consulate, or to transfer their pending applications. According to the U.S. Department of State, “any visa applicant who can travel to another embassy or consulate with shorter wait times [should] consider doing so. There is no penalty for applying anywhere appointments are available, even outside your home country.”


However, applicants must understand that only the Embassy or Consulate in the applicant’s home country is required to exercise jurisdiction over a visa application. Thus, there are no guarantees. Still, this option should be considered along with the need for Chinese nationals to obtain a visa to travel to many countries for a visa interview.

We will monitor any developments on these topics and provide any needed updates.

For a printer-friendly copy, click here.

SHRM.org - EMPLOYMENT LAW

OFCCP Seeks to Gather Much More Information During Audits

January 4, 2023


The Office of Federal Contract Compliance Programs (OFCCP) has proposed changes to its scheduling letters for audits of federal contractors that would require contractors to share much more information with the agency.


"If the OFCCP is successful in adding even a fraction of these proposed changes, it will mean more work on the contractor during the course of a desk audit," said Joanna Colosimo, SHRM-SCP, vice president of workforce equity and compliance strategy and principal consultant with DCI Consulting Group in Washington, D.C.


If finalized, the proposal "will make compliance reviews much more burdensome and expensive for contractors," said Lynn Clements, director of audit and HR services with Berkshire in Columbia, Md.....Read More >>


Constangy.com Article

Congress embraces "Nudge Theory" in 401(k) changes


BY CHRISTOPHER DEUBERT ON 01.05.23

POSTED IN BENEFITS


Another win for behavioral economics.


On December 22, Congress passed an omnibus spending package that incorporated numerous pieces of legislation, and President Biden signed it into law on December 29. One provision concerning retirement savings, known as Secure 2.0, may have been influenced by "nudge theory," an idea promoted by some leading academics.


“Nudge Theory”


In 2008, University of Chicago economist Richard Thaler and then-Harvard Law School professor Cass Sunstein published Nudge: Improving Decisions about Health, Wealth, and Happiness. The book synthesizes the fields of psychology, economics, and law to make a variety of policy recommendations. Central to the book was the concept of libertarian paternalism – the idea that, rather than restricting individual choice, individuals can instead be encouraged to make better decisions by restructuring the process by which they make decisions. The book described this process as “choice architecture.” The overall concept of steering individual choice – rather than controlling it – is now known as “nudge theory.”


The book was extremely successful and influential. Professor Thaler subsequently won a Nobel Prize for his work in behavioral economics, and governments around the world set up “nudge units” to apply behavioral science to public policy. For his part, Professor Sunstein has bounced between the Obama Administration, Harvard Law School (where I had the chance to consult with him on some work with which I was involved), and the Biden Administration.


One part of the book explores perceived problems in personal finances, including low participation in retirement plans. Professors Thaler and Sunstein saw a chance to correct this problem through choice architecture. The professors reasoned that requiring employees to affirmatively opt in to employer-sponsored retirement plans created administrative barriers to enrollment. Instead, they proposed, employers should automatically enroll eligible employees in retirement plans, with the ability to opt out. A previous experiment by Professor Thaler and a colleague demonstrated that an “opt out” strategy increased retirement plan participation and savings. Subsequent studies (see here at p. 8) confirmed these findings. As a result, employers increasingly chose to automatically enroll employees in retirement plans. In 2020, 62 percent of employer-sponsored retirement plans used automatic enrollment.


Congress agrees


Secure 2.0 changes a variety of provisions of the tax code to encourage and assist saving for retirement (bill hereNew York Times summary here). A principal provision requires employers to automatically enroll eligible employees in 401(k) and 403(b) retirement plans. Employers must set aside between 3 percent and 10 percent of the employee’s pay for the contributions. The contribution is then to be automatically increased by 1 percent each year thereafter, up to a maximum of 15 percent. Employees can opt out or change these percentages, but the above-described research suggests that many will not. This provision applies only to plans that start in 2025 or later. It does not apply to employers with 10 or fewer employees, employers that have operated for less than three years, churches, or governments.


An additional provision of the law permits employers to automatically enroll employees in emergency savings accounts linked to their retirement accounts. The accounts are funded with after-tax income and withdrawals are tax free.


*             *             *


In passing this legislation, and adopting the recommendation of Professors Thaler and Sunstein, Congress has endorsed a policy and practice that is likely to substantially aid the retirement prospects of millions of Americans, while still allowing them the freedom to control their investment decisions.


Tags: BenefitsCass SunsteinEmployee BenefitsNudge TheoryRetirementRichard ThalerSecure 2.0


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